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Development and implementation of custom HRM systems for managing staff

Automate work with people and free up the HR team from paper bureaucracy. We develop individual HRM platforms: digital employee profiles, interactive PTO and sick leave calendars (PTO), candidate sourcing funnel (ATS), time tracking and transparent performance evaluation (KPI / OKR / 360° Review).

✓ Employee portal (Self-Service): requesting certificates, viewing leave balances and payslips
✓ Built-in recruitment module (ATS): automatic parsing of resumes from Work.ua/Robota.ua, interview funnel and offers
✓ Leave calendar and shift schedules: exceptions situations, when key specialists of one department go on leave simultaneously
✓ 100% data protection: compliance with the Law of Ukraine «On Protection of Personal Data» and the European GDPR
Employee Self-Service (ESS) Recruitment ATS Funnel PTO & Leave Management OKR / KPI Performance Reviews Payroll & Time-Tracking
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Formats and pricing
ALL IT • SERVICE SPEC
SLA 99.9%
Development of Systems for Business WARRANTY UNDER AGREEMENT
Staff management and recruitment control panel

Employees in the staff: 340 • Open vacancies: 12 • Approved leave: 18 • eNPS team: 86%

⏱ Start: 1–3 days 🛡️ NDA: 100% SLA Warranty
👥
340 Employees
Single Staff Base
🏖️
PTO Calendar
Vacations in 1 clicks
🎯
ATS Recruitment
Fast Hiring
📈
eNPS 86%
Team Loyalty
✓ Official contract with fixed cost of work
✓ 100% transfer of rights to code and configuration to the customer
✓ Assigned leading engineer and support 90 days
FULL TRANSFER OF RIGHTS CONTRACT + WARRANTY
[ HUMAN RESOURCE EFFICIENCY ]

How an Individual HRM System Reduces Staff Turnover and Costs

Transparent rules, fast interaction and absence of queues to the HR department create a strong corporate culture

[ 01 ]

Fast Vacancy Closure in 2 Times

Unified candidate funnel (ATS) with conversation history and test task preservation allows quickly hiring the best specialists.

[ 02 ]

Resolution of conflicts regarding vacation schedules

Interactive calendar shows date overlaps between colleagues already at the stage of application submission, preventing the stoppage of departmental work.

[ 03 ]

Transparent calculation of bonuses and premiums based on KPI

Employees see their current goal achievement indicators (OKR/KPI) daily, which stimulates productivity without pressure from the manager.

[ 04 ]

Release of HR managers from routine tasks

Issuance of certificates, coordination of sick leave and entry of new passport data is transitioning to self-service (Self-Service).

[ STAGES OF HRM IMPLEMENTATION ]

What is included in the comprehensive development of the personnel management system

Full engineering cycle from position structure to efficiency evaluation and salary calculation

[ STEP 01 ] Organizational Structure

Organization structure and staff list of the company

Visual hierarchy tree of departments, position grading, tariff grids and matrix of position instructions.

[ STEP 02 ] Self-Service

Employee user account (Employee Portal)

Computer and smartphone cabinet: submitting leave, sick leave applications, viewing pay slips and corporate contacts.

[ STEP 03 ] ATS Hiring

Recruitment module and candidate database (ATS)

Parsing resumes, interview stages, test task evaluation by interviewers and offer generation in 1 click.

[ STEP 04 ] Timesheet

Work Time Accounting and Timekeeping (Time Tracking)

Synchronization with turnstiles (access control system), accounting for remote work, overtime, and automatic formation of payroll records.

[ STEP 05 ] Assessment

Performance evaluation (Performance Review / 360°)

Module for goal installation and control (OKR), feedback collection by 360 degrees method and loyalty survey (eNPS).

[ STEP 06 ] Accounting

Integration with accounting and banking systems

Automatic transfer of data on time sheets and sick leaves to 1C/BAS for salary calculation and loading into bank salary projects.

[ Tariff Plans ]

Select the scale of the custom HRM platform

Fixed cost of development without monthly payments based on the number of users

For companies from 30 to 150 employees

HR Core & Self-Service

Basic HR framework: personal profiles, leave and sick leave (PTO) management, organizational structure and corporate directory.

Development time: from 4–6 weeks
Work Scope:
✓ Employee database and visual organizational structure tree
✓ Employee user accounts for computer and mobile devices
✓ Vacation, leave, and manager approval calendar
✓ Ordering documents for income and place of work online
✓ Corporate news feed and birthday greetings
✓ 30 Days of Technical Support
Choose the 'HR Core' Tariff
Most popular for companies with 150 to 1 000+ employees ★ Popular

Full-Cycle Talent HRM

Full employee life cycle: built-in ATS for hiring, timekeeping via access control system, KPI evaluation / 360° and integration with 1C.

Development time: from 8–12 weeks
Work Scope:
✓ Everything included in the package 'HR Core & Self-Service'
✓ Comprehensive recruitment module (ATS) with resume parsing
✓ Automatic scheduling of work time based on turnstile data
✓ Module for effectiveness evaluation: Performance Review and OKR
✓ Integration with the accounting database 1C/BAS for salary calculation
✓ 60 days of full warranty support
Choose 'Talent HRM'
For large holding companies, factories and distributed networks

Holding & Corporate Ecosystem

Multijurisdictional accounting, support for branches, Single Sign-On (Okta / Azure AD), mobile PWA application and deep HR analytics.

Development time: from 14–18 weeks
Work Scope:
✓ Everything that is included in the package 'Full-Cycle Talent HRM'
✓ Multi-company accounting (group with multiple legal entities)
✓ Deep predictive analytics of staff turnover and absenteeism
✓ Corporate authentication through SSO (SAML 2.0 / Okta / Azure AD)
✓ Mobile PWA app for employee on iOS and Android
✓ Dedicated development team and lifetime guarantee
Choose 'Holding HRM'
← Swipe options →
[ COST CALCULATOR ]

Calculate the cost of development of your HRM system

Select the number of staff and required modules

1. Number of company personnel: Select Variant

2. Need for own recruitment module (ATS): Select Variant

3. Work Time Tracking and Integration with Turnstiles: Select Variant

CHOOSEN PARAMETERS OF THE SOLUTION:
⏱ Estimated Timeline: Calculation... 👥 Team: 2–3 engineers
1. Number of company personnel: Up to 100 employees (Compact team)
2. Need for own recruitment module (ATS): Recruitment is handled in a separate service (existing staff management only)
3. Work Time Tracking and Integration with Turnstiles: Only vacation and sick leave schedule (Without hours count)
✓ Parameters will be fixed in the application form
Get an exact quote
[ STAGES OF COOPERATION ]

How the project is delivered

Transparent process from first contact to final release on your domain.

01
1 Week

Auditing of personnel processes and regulations

Analyzing rules for vacation pay, application forms, position structure, and bonus systems

02
2 weeks

Employee portal design

We create convenient Figma mockups: personal profile, PTO calendar, ATS funnel, and HR admin

03
3–5 Weeks

Programming of the HRM kernel and databases

Write the logic for days off calculation, rules for approvals, recruitment modules, and data security.

04
2 weeks

Integration with turnstiles and accounting

We connect data from access control system, synchronize with 1C/BAS and notify in corporate messengers

05
1 Week

Importing personnel and opening access

Loading the employee database from Excel or the old system, conducting a demonstration and launching cabinets.

Our Clients

Companies that have entrusted ALL IT Agency with the development and scaling of their digital solutions

Meregi Group
Valikhnovski Surgery Institute
Wizeclub
TOV Zagin Alpha
Partner Enterprise
Partner Case 11
Partner Case 6
DIM Service
Partner Case 5
Meregi Group
Valikhnovski Surgery Institute
Wizeclub
TOV Zagin Alpha
Partner Enterprise
Partner Case 11
Partner Case 6
DIM Service
Partner Case 5
[ FREQUENT QUESTIONS ]

Answers to common questions from customers

Key details regarding terms, independent website editing, and rights transfer.

Cloud services charge a regular fee per employee each month (from 2$ to 5$/month per person). For a staff of 300 people, this amounts to over 10 000$ – 18 000$ annually. Your own system is occupied in 1–1.5 years, supports any number of employees without increasing costs, and is 100% adapted to your unique bonus rules and will forever belong to your company.

Employee selects dates in the interactive calendar of the personal cabinet. The system automatically checks the available balance of days and sends a message with approval buttons to the supervisor in Telegram/Email. After confirmation, the status changes to "Approved", and the dates are automatically blocked in the department's general calendar.

Yes. The architecture is built with strict compliance with the Law of Ukraine «On Protection of Personal Data» and the international regulation GDPR: encryption of passport data and INN in the database, audit log (Audit Log) for recording each view of the employee's card and rights separation according to the principle of least privileges.

Yes. We integrate popular access control systems (U-Prox, Hikvision, ZKTeco, etc.). Entry and exit records are automatically transmitted to HRM for forming an accurate timekeeping register (form P-5).

Yes. The feedback module allows conducting anonymous satisfaction surveys (Employee Net Promoter Score), psychological climate assessment in the team and collecting constructive proposals from employees without fear of management.

Share this service with partners or colleagues

Fast delivery to the working chat or copying the link for budget approval

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Do you want to automate HR and create a modern employee portal?

Describe the company size and current HR processes. Our business analyst will develop the HRM system structure and budget evaluation within 24 hours.

Confidentiality

Official NDA contract for system audit

Quick Feedback

We will contact you within 15 minutes during business hours.

Order Custom HRM Development

The tech lead will contact you within 15 minutes during working hours