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Development of corporate systems for internal document flow and digital archives

Replace chaotic email correspondence and paper signing in offices with a single transparent system. We develop individual electronic document exchange (EDR) systems: flexible approval routes for orders, contracts and official notes, employee electronic cabinets, cross-search (OCR) and protected archive with an immutable audit log.

✓ Approval time reduced by 80%: contracts and invoices approved in 2–4 hours instead of weeks
✓ Flexible workflow builder: sequential, parallel and conditional approval based on amounts and departments
✓ Full-text OCR search: instant document search by scan copies and content among millions of files
✓ Full independence from third-party clouds: the system is deployed on your own protected servers
Custom Workflow Engine Optical Character Recognition (OCR) Multi-tier Approval Routes Immutable Audit Trails Self-Hosted Private Security
Receive the Roadmap of SED
Formats and pricing
ALL IT • SERVICE SPEC
SLA 99.9%
[ Electronic document management systems (EDMS) ] WARRANTY UNDER AGREEMENT
Internal enterprise electronic document management system

Documents in archive: 84,200 • On approval: 34 • Average call time: 3.2 hours • Users: 420

⏱ Start: 1–3 days 🛡️ NDA: 100% SLA Warranty
📑
Custom EDMS
Flexible Routes
🔍
OCR Search
Search in Scans
👥
State Cabinet
Requests and Vacations
🛡️
Action Journal
100% Change Audit
✓ Official contract with fixed cost of work
✓ 100% transfer of rights to code and configuration to the customer
✓ Assigned leading engineer and support 90 days
FULL TRANSFER OF RIGHTS CONTRACT + WARRANTY
[ TRANSPARENCY AND CONTROL ]

How a custom electronic document management system takes corporate management to the next level

Each document has a clear owner, deadline for review, and history of changes without data leakage risk

[ 01 ]

Approval without queue and bureaucracy

Managers pay bills and submit claims in the mobile interface or Telegram bot within 30 seconds

[ 02 ]

Data Confidentiality Control

Strict access separation: each department sees only its own document categories and access levels.

[ 03 ]

Instant search in gigabytes of archives

Full-text index finds any old contract or addendum by number, INN, amount or text.

[ 04 ]

Enforcement of personnel discipline

Automatic reminders about approaching approval deadlines and escalation to higher management in case of delays.

[ SYSTEM MODULES ]

Architecture and components of individual SED

Designing a system according to your specific regulations, ISO standards and corporate security

[ STEP 01 ] Routes

Visual Builder for Business Processes (BPM)

Configuration of any document flow routes: parallel, sequential, with conditions depending on budget or department.

[ STEP 02 ] Cabinet

Employee Electronic Cabinets (Self-Service)

Employee workspace: quick submission of leave, sick leave, advance report applications and receiving orders.

[ STEP 03 ] Archive & OCR

Digital electronic archive and OCR recognition

Indexing of files (PDF, DOCX, scanned copies) by OCR technology for instant search by any text fragment.

[ STEP 04 ] Versioning

Version control module and document comparison

Automatic saving of the history of all file revisions with the possibility of highlighting the legal changes made.

[ STEP 05 ] Security

Immutable Audit Journal and Protection from Changes

Fixation of each opening, downloading, editing or viewing of a document with a link to IP and electronic key.

[ STEP 06 ] Integration

Integration with Corporate SSO, CRM and ERP

Authentication via Active Directory / Google Workspace and data exchange with the company's financial programs.

[ SCALE OF IMPLEMENTATION ]

Formats of implementing corporate SED

From a modular internal approval portal to a comprehensive corporate SED for the holding

For optimization of the key department (10–50 people)

Department Workflow Suite

Implementation of electronic agreement of contracts and invoices for lawyers, financial officers and procurement department.

Development time: from 3–5 weeks
Work Scope:
✓ Up to 5 basic approval routes (agreements, invoices, applications)
✓ Electronic approval with comments and versions
✓ Notification of New Tasks via Email and Telegram
✓ Basic Document Archive with Attribute-Based Search
✓ Deployment on the vendor's server (Docker)
✓ Technical warranty of 30 days
Choose 'Department' plan
Most popular for companies with 50 to 300 employees ★ Popular

Corporate EDMS & OCR Archive

Full-featured corporate system: cabinets of all employees, full-text OCR archive and integration with AD/SSO.

Development time: from 6–8 weeks
Work Scope:
✓ Everything that is included in the package «Department Workflow Suite»
✓ Unlimited number of routes and types of documents
✓ User accounts for staff (leave, assignment, orders)
✓ Full-text OCR search on scanned documents
✓ Integration with Active Directory / LDAP / Google SSO
✓ 60 days of technical support and training for managers
Choose 'Corporate EDMS'
For large manufacturing companies, banks, and corporations

Enterprise Holding Ecosystem

Fault-tolerant infrastructure supporting legally significant KEP, integration with ERP, external counterpart portals.

Development time: from 10–14 weeks
Work Scope:
✓ Everything that is included in the package «Corporate EDMS & OCR Archive»
✓ Support for geographically distributed branches and dozens of users
✓ Signing internal and external orders with a qualified electronic signature/Diia.Signature
✓ Two-way integration with accounting systems (SAP / BAS)
✓ External protected B2B cabinet for partners and subcontractors
✓ Dedicated support team and SLA terms 99.9%
Choose 'Enterprise Ecosystem'
← Swipe options →
[ COST CALCULATOR ]

Calculate the cost of developing a CED

Select the parameters of your organization to get a preliminary assessment

1. Number of users in the system: Select Variant

2. Complexity of the agreement routes: Select Variant

3. Requirements for placement and security: Select Variant

CHOOSEN PARAMETERS OF THE SOLUTION:
⏱ Estimated Timeline: Calculation... 👥 Team: 2–3 engineers
1. Number of users in the system: Up to 50 employees
2. Complexity of the agreement routes: Simple linear routes (Employee → Manager → Accountant)
3. Requirements for placement and security: Secure Private Cloud (Hetzner / AWS / De Novo)
✓ Parameters will be fixed in the application form
Get an exact quote
[ STAGES OF COOPERATION ]

How the project is delivered

Transparent process from first contact to final release on your domain.

01
1–2 weeks

Analysis of schedules and compatibility matrix

We thoroughly examine the current instructions on record-keeping, roles of departments and rules of delegation of authority.

02
2 weeks

Architecture design and UI prototypes

We create ergonomic interface mockups for employees and managers and align the structure of the database.

03
4–6 Weeks

System Development and Integration of APIs

We program the business process engine, OCR module, versioning system, and connect it with corporate services.

04
2 weeks

Pilot implementation in a focus department

We launch a test operation in the legal department or accounting, collect feedback and polish convenience.

05
1 Week

Scaling across the entire company and training

Connecting all employees, providing schedules and training materials, ensuring technical support.

Our Clients

Companies that have entrusted ALL IT Agency with the development and scaling of their digital solutions

Partner Case 11
Meregi Group
Valikhnovski Surgery Institute
TOV Zagin Alpha
Wizeclub
Partner Case 6
Partner Enterprise
DIM Service
Partner Case 5
Partner Case 11
Meregi Group
Valikhnovski Surgery Institute
TOV Zagin Alpha
Wizeclub
Partner Case 6
Partner Enterprise
DIM Service
Partner Case 5
[ FREQUENT QUESTIONS ]

Answers to common questions from customers

Key details regarding terms, independent website editing, and rights transfer.

With SaaS services, you pay a monthly subscription for each employee; for a workforce starting from 100 people, this amounts to hundreds of thousands of hryvnias annually. Your own system is developed once, has no licensing limits on user numbers, and is fully adapted to your specific processes without compromises.

Yes. We connect an industrial OCR module. As soon as the scanned contract is uploaded to the system, it is automatically converted into optical text. You will be able to find the document by any fragment of its content.

Our EDMS has a responsive mobile interface and supports direct integration with corporate Telegram or Slack. Managers can review an enquiry or invoice and approve or reject it with one tap on their phone.

Yes, the system has delegation of authority settings. An employee going on leave or sick leave specifies a substitute, and all tasks for approval are automatically redirected to the assigned person with preservation of journaling.

All data and files are stored on your own servers or in a dedicated private cloud using storage-level encryption (AES-256). Access to documents is strictly regulated by roles, and any attempt to download is recorded in the audit log.

Share this service with partners or colleagues

Fast delivery to the working chat or copying the link for budget approval

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Would you like to automate internal regulations and document flow?

Describe current issues with alignment in your company. Our system analysts will create an individual implementation roadmap for the EDS and budget assessment.

Confidentiality

Official NDA contract for system audit

Quick Feedback

We will contact you within 15 minutes during business hours.

Order the development of a corporate CED

The tech lead will contact you within 15 minutes during working hours